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Enhanced cropping in Excel 2013, Outlook 2013, PowerPoint 2013, Project Professional 2013, Project Standard 2013 and Word 2013

Here is a recent Microsoft Blog post regarding some of the new advanced features when cropping in the new Microsoft Office 2013 suite:

You can use the enhanced cropping tools to trim and efficiently remove unwanted portions of pictures to get just the look that you want and make your documents pop. In addition to cropping pictures, you can also crop a picture fill in a shape.

Network support for Microsoft Excel Outlook and Power PointCrop a picture

  1. In your file, select the picture that you want to crop.
  2. Click Picture Tools > Format > Size and click the arrow under Crop.

Microsoft Office 2013 feature screenshot - Cropping tool

Size group on Picture Tools Format tab in Microsoft Word

 Note    If you do not see the Picture Tools and Format tabs, make sure that you selected a picture. You might have to double-click the picture to select it and open the Format tab.

  1. Do one of the following:
    Tech support for Microsoft Excel outlook and Power PointTo crop one side, drag the center cropping handle on that side inward.
    Network support for LA & Orange County officesTo crop equally on two sides at the same time, press and hold CTRL while you drag the center cropping      handle on either side inward.
    LA & Orange County Microsoft tech supportTo crop equally on all four sides at the same time, press and hold CTRL while you drag a corner cropping handle inward.
  2. To position the crop, move either the crop area (by dragging the edges of the crop rectangle), or the picture.
  3. When you are finished, press ESC.

 Notes:

local onsite desktop network server supportTo crop the picture to exact dimensions, right-click the picture, and then on the shortcut menu, click Format Picture. On the Crop pane, under Picture position, enter the numbers that you want in the Width and Height boxes.
Southern California onsite tech support for small and medium size businessesTo outcrop or add a margin around a picture drag the cropping handles away from the center of the picture.

Crop to a specific shape

A quick way to change the shape of the picture is to crop it to a specific shape. When you crop to a specific shape, the picture is automatically trimmed to fill the geometry of the shape and the proportions of the picture are maintained.

  1. Select the picture or pictures that you want to crop to a specific shape.

If you are cropping multiple pictures, you must crop to the same shape. To crop to different shapes, crop the pictures individually.

  1. Click Picture Tools > Format > Size and click the arrow under Crop.

Microsoft Office 2013 feature screenshot - List after click the Crop button

 Note    If you do not see the Picture Tools and Format tabs, make sure that you selected a picture. You might have to double-click the picture to select it and open the Format tab.

  1. Click Crop to Shape and then click the shape that you want to crop to.

 Tip    If you want the same picture in different shapes, make a copy or copies of the picture, and then crop each picture individually to the shape that you want.

Crop to a common aspect ratio

You might want to crop the picture to a common aspect ratio so that it easily fits into a picture frame. This is also a good way to see the proportions of the picture when cropping it.

  1. Select the picture that you want to crop to a common aspect ratio.
  2. Click Picture Tools > Format > Size and click the arrow under Crop.

Microsoft Office 2013 feature screenshot - List after click the Crop button

 Note    If you do not see the Picture Tools and Format tabs, make sure that you selected a picture. You might have to double-click the picture to select it and open the Format tab.

  1. Point to Aspect Ratio, and then click the ratio that you want.
  2. When you are finished, press ESC.

Crop to fit or fill a shape

You can have a picture as fill for a shape. Just click the shape to which you want to add a picture, then under Drawing Tools, on the Format tab, click Shape Styles > Shape Fill > Picture, and select the picture that you want.

  1. Click the picture that you want within the shape.
  2. Click Picture Tools > Format > Size and click the arrow under Crop.

Microsoft Office 2013 feature screenshot - List after click the Crop button

 Note    If you do not see the Picture Tools and Format tabs, make sure that you selected a picture. You might have to double-click the picture to select it and open the Format tab.

  1. Click Fill or Fit.
    Tech support for Microsoft Excel Outlook and Power PointFill
    sets the picture size to match the shape’s height or width, whichever is greatest. This fills the shape with the picture.

Microsoft Office 2013 feature screenshot - Use Crop to Fill to fill a shape with a picture


Network Security Design, Management, and SupportFit
sets the picture size so that the picture’s height and width both match the shape’s boundaries. This fits as much of the picture into the shape as possible. Some areas of the shape might remain empty.

Microsoft Office 2013 feature screenshot - Use Crop to Fit  to insert a picture inside a shape

 Tip    You can drag the picture to change what area of it shows within the shape.

  1. When you are finished, press ESC.

Delete cropped areas of picture

Even after you crop parts of a picture, the cropped parts remain as part of the picture file. You can reduce the file size by deleting those parts. This also helps prevent other people from viewing the parts of the picture that you have removed.

 Important    This cannot be undone. You should do this only after you are sure that you have made all the crops and changes that you want.

  1. Click the picture or pictures that you want to discard unwanted information from.
  2. Click Picture Tools > Format > Adjust > Compress Pictures.

Microsoft Office 2013 feature screenshot - PowerPoint Ribbon Image

 Note    If you do not see the Picture Tools and Format tabs, make sure that you selected a picture. You might have to double-click the picture to select it and open the Format tab.

  1. Under Compression Options, select the Delete cropped areas of pictures check box.

To remove croppings for the selected picture or pictures only and not all of the pictures in the file, select the Apply only to this picture check box.”

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